FAQs

Where and when are the 'Colourthon' events?

What is the 'Moonlight Colourthon'?

What is the 'Twilight Colourthon'?

How safe are the events?

How do we register for the events?

Can Groups or Organisations register?

What does the entrance fee cover?

How will charities collect the money raised on their behalf?

Can we collect our sponsorship online?

Are the 'Moonlight Colourthon Charitable Trust' or 'Southend Round Table' profit making organisations?

I've registered, what next?

What happens if you receive an application without a charity nominated on it?

When do entrants get their T-shirts and Walking Numbers?

Why are you only allowing registered charities to have walkers walk for them?

We would like to feature your event in newsletters / website - do you have any artwork we can use?

Is there a closing date for entries into this event?

Who is supporting this event?

I want to pay by Credit/Debit Card, there an administration fee?

 


Q: Where and when are the 'Colourthon' events?
A: The Moonlight Colourthon and Twilight Colourthon will take place on Saturday, 1st July 2017 at Chalkwell Park, Southend-on-Sea SSO 8NB.

Q: What is the Moonlight Colourthon?
A: This is our main event. It is, in a nutshell, a half marathon walk set against the backdrop of Southend by night. Walkers will leave Chalkwell Park at 6pm wearing an array of bright and colourful clothing, and will walk a 13+ mile course around the Southend, Westcliff, Leigh and Chalkwell areas. Due to health and safety issues, this event is restricted to Walkers aged 13 and over (please see our Terms and Conditions for full information).

Q: What is the Twilight Colourthon?
A: This event was launched in 2012 for those who feel the Moonlight half marathon is just a step too far. It's a 10k walk (6.1 miles) which starts at exactly the same time as the Moonlight walk leaving Chalkwell Park at 6pm with much of the walk following the same route around Southend, Westcliff and Chalkwell. Due to health and safety issues, this event is restricted to Walkers aged 13 and over (please see our Terms and Conditions for full information).

Q: How safe are the events?
A: Our safety record is second to none, although, in the unlikely event that something does happen, Southend Round Table nationally holds a public liability insurance policy, full details of which together with our Event Management Plan and Risk Assessments have been approved and lodged with the Local Authority Special Events Committee.

For these events, as we do for all our other events, we will continue to work closely with the Local Authority, Police, the SSAG Committee and other relevant bodies to ensure that we are as safe as we can be. We are also working closely with organisations such as Tangent, Ladies Circle, Agora Club and 41 Club to secure their assistance with the stewarding of the events. As you will appreciate, 13 miles is a large area to cover!

Q: How do we register for the events?
A: Registration for all events is online via our Colourthon Website Registration page.

Q: Can Groups or Organisations register?
A: Yes, to do this simply follow the normal registration process and register as a Member then add all the walkers you want to the group, it's a simple as that! (Please note: The walkers Welcome Packs will be posted individually to each walker within the group).

Q: What does the entrance fee cover?
A: The entry fee to each event is £20.00. This is to cover the costs associated with setting up the event infrastructure, including the provision of official merchandise (e.g. t-shirt, wrist band, medal, etc.) for each walker. Each year we work tirelessly to attract corporate sponsorship and sell additional merchandise to also offset some of these costs enabling us to keep the entry fee as low as possible.

Q: How will charities collect the money raised on their behalf?
A: The Moonlight Colourthon Charitable Trust organise the infrastructure only and as such will only collect event entry fees to meet the event costs. The collection of all sponsorship money generated by each walker is the responsibility of the charity to collect from the walker and bank themselves. As mentioned above, following the event each charity will be issued with a list of the entrants that have walked on their behalf together with their contact details and the amount pledged. We also provide comprehensive information and resources for charities, please contact us for more details – steve@colourthon.org.

Q: Can we collect our sponsorship online?
A: Yes, this is the preferable option, we have researched the leading online sponsorship organisations and consider the best deal for the charities to be with ‘Virgin Money Giving’. Full details and information can be found on our Online Sponsorship Page.

Q: Are the 'Moonlight Colourthon Charitable Trust' or 'Southend Round Table' profit making organisations?
A: No they are NOT profit making organisations.  The event is wholly organised by the 'Moonlight Colourthon Charitable Trust' on behalf of the 'Southend Round Table' on a totally voluntary basis.  So, as previously stated, any surplus funds from the entrance fees will be distributed by 'Southend Round Table' to many varied charitable beneficiaries.  In the event that the total entrance fees do not cover our costs, Southend Round Table will cover the loss by way of a donation to the event on the basis that it will enable other charities to raise funds.

Q: I've registered - what next?
A: On competition of your registration you will be emailed all your event information, official Sponsorship Form (n.b. this form and any subsequent forms must be brought to the registration desk on the day of the event) and Fitness Advice from ‘David Lloyd Leisure'. Your T-Shirt and Walkers Number will be posted out to you from week begining Monday 5th June, 2017.

Q: What happens if you receive an application with no charity indicated?
A: If no charity has been nominated you will be entered as walking for ‘Southend Round Table' for their beneficiaries.

Q: So, when do entrants get their t-shirt and walking numbers?
A: Your T-Shirt and Walkers Number will be posted out to you from week begining Monday 5th June, 2017 (the final posting date will be Tuesday, 27th June 2017.  Please note: T-Shirt packs will not be sent out before Monday 5th June, 2017.

Q: Why are you only allowing registered charities to have walkers walk for them?
A: As organisers we understand that it would be impossible to totally protect ourselves from the risk of any fraudulent activity being committed by a body or group using our event as part of their deception. It would be unrealistic for us to vet each and every beneficiary so by permitting registered charities only we hope that the accreditation of being registered and monitored by the UK Charities Commission will reduce any such risk and ensure your sponsorship is being used exactly as you would wish by a legitimate organisation.

Q: We would like to feature your event in one of our internal newsletters / website - do you have any artwork we can use?
A: Additional media is available on request; this includes electronic versions of our logo etc. If you can supply us with your electronic logo we will endeavour to include it within our website with a direct link to your charity website, if applicable. Artwork should be e-mailed to, Steve (steve@colourthon.org) together with your charity's details and the full address of the website to be linked to.  Requests for editorial content and advice should be directed to, Mat (mat@colourthon.org).

Q: Is there a closing date for entries into this event?
A: As at the time of writing, the closing date for all postal entries to the event will be the 2pm on Tuesday 27th June, 2017 or, when the organisers consider the event/s to be full.  Please note: T-Shirt Packs will not be posted after the closing date.  Walkers can still register after the postal closing date.  Late registrations will be confirmed by e-mail and the walkers T-Shirt Packs can be collected from the 'Event Check-In' on the day of the event.

Q: Who is supporting this event?
A: As at the time of writing, we have received sponsorship and support from many key individuals and companies. Our members are in the process of speaking to businesses of all sizes to try and secure further sponsorship. If you know of anyone who may be interested, please contact us and we will send them a copy of our ‘Sponsorship Opportunities' document.

Q: I want to pay by Credit/Debit Card, is there an administration fee?
A: No, although all our transactions are processed through PayPal there are no additional fees charged to you. Please note: to use this service you DO NOT need to have a PayPal account just follow the simple directions which are part of the registration process.

 

Southend Round Table 106